Special Event Application

City of Grosse Pointe
17147 Maumee Avenue
Grosse Pointe, MI 48230
313-885-5800
SPECIAL EVENT PERMIT APPLICATION
Applications shall be submitted to the City Manager’s Office no later than seventy-five (75) days prior to the date of the actual event.
SPONSOR/CONTACT INFORMATION
Name of Sponsor

Contact Person

Contact Address

Contact Telephone

Contact City/State/Zip

Contact Email Address

EVENT INFORMATION
Name of Outdoor Event:

Event Date(s):

Rain/Alt Date(s):

Event Times:
  
Event Location (map should be attached)

Attach Map

Event Setup Times:
  
Number of estimated attendees

STREET CLOSURES AND PARKING
Street(s) Closure: 

Attach Map of Street Closures:

If closed, which streets and blocks?

Closed from am/pm until am/pm

Does this street have access to a parking lot?

If yes, what is the lot number and location

List any other parking related requests or considerations

CITY SERVICES AND OTHER REQUESTS
Alcohol  other than inside currently licensed establishments
If alcoholic beverages will be served outside, attach list of vendor(s) and location. State license application may be required.


Barricades  
The City can provide barricades. The applicant will be charged for staff time for City delivery and pickup of barricades.
Food  other than inside licensed restaurant
All food vendors must obtain a food permit required by State and/or Wayne County.
Portable Restroom 
List number and location of Portable Rest Rooms


Refuse Receptacles 

Public Address System 
Public Address System Use 
If yes, who will provide it, list where it will be located, and who will take it down after event


Temporary Structures (ex. Tents) 

If yes, list number, type and location


Stages 

If yes, list number, type and location


Special Fencing 

If yes, list who will provide it, where it will be located, and who will take it down after event

INSURANCE
Proof of Liability Insurance for the Event 
Attach Liability Insurance:

The City requires that all sponsors of special events carry liability insurance. Prior to the approval of a special event, the City requires the
sponsor(s) to obtain a special event insurance policy that includes listing the City of Grosse Pointe as an additional insured and an indemnification
of the City if the event involves City property. The minimum coverage is $500,000 per occurrence, $1,000,000 in total; and $1,000,000 per
occurrence and $2,000,000 in total for an event with alcohol.
SPECIAL EVENT FEES
Fees shall be charged for City services provided to Special Events as follows (Sec. 50-42, Ord. 424)
(a) Hourly Rate shall be the hourly cost for any employee working on a special event as established by the City Administration. Hourly
Rate may include expenses related to the employee including fringe benefits, overhead, and overtime, if required for the event.
(b) Purchased or Rented Materials shall include all direct costs for all materials purchased or rented by the City of Grosse Pointe for
use at the event. An Administrative Fee of 3% shall be added to all purchased or rented material to cover costs related to order processing and
vendor payment.
(c) Equipment Charges shall be the current equipment rental rates charged by the City.
A cash deposit, performance bond or other security acceptable to the City may be required in an amount equal to the amount estimated by the
City to be billed for City Fees as described above.
RENTAL CHARGE FACILITY FEE
Events which are not City sponsored shall be charged a rent/facility fee for use of public areas such as parks or streets, in addition to the City
Event Fees provided herein. The rent/facility fee shall be set by the City Administration in consultation with the applicant, based on the overall
economic impact of the event, and subject to final approval by the City Council as part of the Special Event Application approval, or by an approved
fee schedule. The City credits $500 of the fee for events sponsored by non-profits.
ADDITIONAL ITEMS - Please include the following with this application.
___ Written narrative describing event, including a list of all participating merchants, vendors and exhibitors, as well as any amplified
presentations or musical events.
___ Reproducible layout/drawing/map of event showing tents/temporary structures, utility lines, lighting, barricades, and power sources.
Attach Narrative and layout/drawing/Map

APPLICANT/CONTACT SIGNATURE
Signature Printed Name

Date

INDEMNIFICATION
The  (organization) agrees to protect, defend, indemnify and hold harmless the City of Grosse Pointe and its officers, employees and agents from any and all losses, penalties, damages, settlements, costs, charges, professional fees, or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character in connection with or arising directly or indirectly out of this agreement and/or the performance hereof.

The  (organization) further agrees to investigate, handle, respond to, and provide defense against such claims, etc., at its sole expense and agrees to bear all other costs and expenses thereto, even if such claims are is groundless, false or fraudulent.
Agreement is in effect during the  event on 

Signature of Representative of Organization